Scotland Excel works collaboratively with members and suppliers to raise procurement standards and secure best value for customers.
Contract process
Scotland Excel is committed to increasing transparency and fairness in public procurement. We follow a nine stage contract placement process to ensure that our approach to developing, implementing and managing contracts is always consistent.
Scotland Excel contracts are subject to demanding evaluation and audit procedures, with wider public sector issues of health, safety and sustainability taken into account throughout the contract placement process.
All tendering is managed in line with UK and European legislation. More information about public procument policy and legislation is available from the Scottish Government website.
Our strategic procurement teams are responsible for end-to-end management of the contract placement process, which is split into three key phases:
Planning Phase
During the planning stage, we consult extensively with our members to ensure that their requirements are fully captured within the contract strategy. We analyse market data and gather spend figures from our members against which benchmarks for future savings can be made.
We also consult business information resources to identify trends that may influence the price or supply of commodities over the period of the contract.
Tender Management Phase
If the tendering procedure is restricted, we issue a Pre-Qualification Questionnaire (PQQ) at the tender management stage. We also prepare tender documentation and issue a formal invitation to tender.
Once we have received all the completed tenders, we evaluate and score them before negotiating final contract details and agreeing recommendations for contract award.
Contract Delivery Phase
During the final stage of the contract process our procurement specialists obtain authorisation from our governance body and award contracts. In line with legislative requirement, we issue standstill letters and debrief unsuccessful suppliers.
A range of activies are then undertaken to implement and promote the contract including setting review meetings, uploading catalogue information, and organising training for users. Throughout the contract term, we monitor and review all aspects of the contract including supplier performance, customer satisfaction and pricing.
- Contract placement process
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